Your knowledge is everywhere.
Your pricing sits in a spreadsheet, the process lives in someone's head, and the decisions are buried in old email threads.
Business Brain
Make your AI answer from what your company knows.
We build one place that holds what your business knows and has decided, so your AI stops guessing.
From $5,000 +GST per buildBuilt in your accountsYour AI, checked at the Audit
Lake Macquarie-basedOn site, Newcastle to SydneyRemote across Australia
BeforeToday: six places, no shared memory
Each tool plugs into your AI on its own. None of them talk to each other.
AfterWith a Business Brain
One brain behind every tool, so each answer starts from the same facts.
The problem
Every chat starts from scratch.
Out of the box, your AI doesn't know anything about how your business works.
So the answers come out generic.
Without your pricing, past jobs or house style, it writes for a business it's never met.
Nobody can trace an answer.
You can't tell where an answer came from, or whether it's still true.
How it works
Four steps from kickoff to hand-over.
01
Map your sources
We list where the knowledge lives and who owns each source.
02
Connect them, read-only
We connect your email, shared drive, CRM and meeting notes. Nothing gets moved or changed.
03
Set the rules
We agree who can see what, and which changes wait for a person to approve.
04
Hand it over
We walk your team through how to use it and how to change it.
What it isn't
It isn't a workshop, a data warehouse or another app your team has to log into. Rod, our head developer, builds it for you, on site across Newcastle, the Central Coast and Sydney. The AI Build Day is the workshop where your team learns to build agents of its own.
What you get
Four things it does for your team.
One source of truth
Pricing, process and past decisions in plain files you own, readable by people and by AI.
Answers with sources
Every answer points back to where it came from.
Permissions that follow
Each person sees only what they can already see.
Honest gaps
When it doesn't know something, it says so instead of guessing.
Try it
One request, two different answers.
Here's an AI answering with and without the brain.
> Draft the phase 2 proposal for Acme Logistics.
BeforeYour AI, no brain
Before I can draft this, I need a few things:
1. What did we price phase 1 at? 2. Which rate card applies? 3. Who is the contact? 4. What's your usual tone? 5. Which template do you use?
Here's a general outline with blanks to fill in.
AfterYour AI, with the brain
Draft ready to send. Priced from your rate card, in your house style.
Scope. Phase 2, as agreed with Acme in the March call.
Price. From the current rate card, updated 4 days ago.
Sources. Rate card, March call notes, last proposal, style guide.
The difference is the brain, not the AI.
Any AI
Change your AI and keep the brain.
You can switch to a different AI without rebuilding anything.
Your team can each use a different AI and still get the same answers.
# ask-the-brainteam chat
TWTom What's our policy on software spend under $200 a month?
BBusiness Brain Team leads can approve recurring tools under $200 a month without finance sign-off, if it's logged in the tools register. Anything above goes to the monthly review.
→Source: Finance, spend policy. Updated 2 weeks ago
Tom gets the policy, plus where it lives and when it was last updated.
How you use it
Your AI works the way your business does.
The brain holds how you do things. Your systems keep the live data. Your AI uses both, so jobs get done your way.
Ask what's booked for Friday and the answer comes straight from your booking system.
Who can change it
Routine updates go straight in. Anything sensitive waits for approval.
You decide what counts as sensitive, and a named person approves those changes.
Review inbox2 landed, 2 waiting
•Meeting notes, Tuesday
Added to the client pageLanded
Added to the client pageLanded
•Supplier price list
Updated the rate cardLanded
Updated the rate cardLanded
•Salary band change
Affects pay. Needs a named approverWaiting for DanaApprove
Affects pay. Needs a named approverWaiting for DanaApprove
•New hire contract
Contains personal informationWaiting for DanaApprove
Contains personal informationWaiting for DanaApprove
Example rules. You set your own.
How it stays accurate
It doesn't get left to go stale.
Broken links, clashes between notes and wrong answers get picked up and fixed where they started.
Upkeep this weekall current
Collected38 new notes from this week's meetings
Repaired12 broken links. 2 clashes listed for review
Merged6 loose notes into proper pages
Fixed1 wrong answer, at its source
What it costs
From $5,000 per build.
It depends on how many sources we connect and how many permission levels you need.
Business Brain build
From $5,000 +GST
- Read-only connections to your sources
- Rules for who sees what, and what waits for a person
- Sourced answers in your AI tools, once confirmed at the Audit
- A hand-over session with your team
- AI Care Plan available after hand-over
Your tools, your files
Built in what you already pay for.
Inside your accounts
We work in your subscriptions and systems, so we don't need accounts of our own.
Yours to keep
What we build stays in your accounts after hand-over, and it runs without needing us.
No house AI
If the AI your team uses now can do the job, we'll build on it instead of adding another.
Checked before we build
We check what's feasible at the Audit, then test it again in your setup at hand-over.
The path
Audit, Build, Care.
Start with the Audit and build what's at the top of the list. The AI Care Plan takes over from there.
Step 1Audit
$2,500 +GST
Fixed fee, delivered in 7 to 14 days. Credited to a build started within 30 days.Step 2Build
From $5,000 +GST
Per build, scoped from the Audit.Step 3Care
About $1,000 a month +GST
Per build, once it's live.Frequently asked questions
What's a business knowledge layer?
It's one place where a business keeps what it knows and has decided, readable by people and by AI. It sits above your systems and doesn't replace them.
How is it different from the AI Build Day?
The Build Day is a workshop where your team learns to build its own agents. With the Business Brain, Rod Fernandez, our head developer, builds the whole system for you.
Is it a data warehouse?
No. A warehouse copies your figures. The brain holds decisions, processes, owners and rules instead, so there's never a second copy to go stale.
Do we have to move our files?
No. We connect to them read-only.
Who can see what?
The same things they could see before. We test it with two different accounts before we hand over.
What happens if we stop working with you?
Nothing changes. The files are plain text sitting in your own accounts.
Which AI does it work with?
Whichever one your team uses now, if it can do the job. You'll know before the build starts.
Start with a discovery call.
We'll tell you whether the Audit is the right first step. If you build within 30 days of it, the Audit fee comes off.